The AEPF11 - National Organising Committee (NOC) will prepare and send invitation letter for visa application once the names and other requirements indicated below have been received by the NOC. The invitation letter from the NOC will also serve as proof that the visa applicant is a participant of AEPF11/ASEM 11 event, thus his/her visa fee will be waived by the Embassy of Mongolia where he/she is lodging the visa application.

The NOC will also submit the names of participants who need visa to the Ministry of Foreign Affairs in Mongolia with the information and supporting document indicated below. A first batch of participant's list will be given on June 1, 2016, then two or three more lists can follow until June 20th, 2016, as processing takes at least two weeks.

The MFA in Mongolia will send a letter containing the list of AEPF11 participants to the Mongolian Embassy in the country of the AEPF 11 participant. It will also give the list to the Immigration Office and the letter to show at immigration.

For those without Mongolian Embassies in their countries, a visa will be issued upon arrival at Ulaanbaatar Airport. But the AEPF11 participant must present the invitation letter from the NOC together with other requirements.

The following requirements for INVITATION LETTER and VISA FEE WAIVER have to be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.  and This email address is being protected from spambots. You need JavaScript enabled to view it. best by MAY 30.

1. Scanned copy of passport page with photo, name, number and expiry date

2. Passport details:

  • name as in Passport              
  • number                           
  • expiry date                      
  • nationality                    

3. Name and address of your organization, your designation and contact details:

  • name                                 
  • address of organization/institution
  • designation                      
  • contact details
  • cellphone number      
  • landline                           
  • email address  

1 Day Exposure Trip “10 km of Contrast”

We will set off in the morning for a drive of ten kilometres to first-hand witness the contrasts of the Mongolian capital, from the landfills into Ulaanbaatar City. Our trip will end with a dinner over which we’ll contemplate the reality and challenges of ‘what is best for Mongolia and its nomadic tribes’.

3 Days Exposure Trip “Land Rights and Gold Mining”

On the first day, we will visit the Zaamar region, a major gold mining area in the Tuul River valley, about 170 km west of Ulaanbaatar, where there are approximately twenty gold mining sites at present. On the second day, we will visit Noyon Mountain region about 100 km north of Ulaanbaatar where mining operations have just begun. A bid by a Canadian gold mining company to strip-mine part of northern Mongolia’s protected Noyon Mountain Forest is causing outrage in Mongolia.

3 Days Exposure Trip “Nomadic Lifestyle in a mountain valley”

Nomadic Lifestyle in the region of Terelj National Park offers you an amazing cultural immersion opportunity to learn more about horses, livestock, Mongolian traditional clothing and garments, archery and how to make nomadic dairy products with the families. You will be staying with Nomad families in separate gers.

3 Days Exposure Trip “Nomadic Lifestyle in semi desert location”

On this historically rich adventure, you will explore the homeland of Mongolia’s nomads, including natural and historical sights such as Khadagt Khoshuu, a special place of worship for local herders, Khugnu tarni monastery, the Manduhai Queen Monument, the beautiful Swan Lake, and a landscape of sand dunes. You will visit herder families and have the opportunity to ride by camel, ox cart and horse with a herder guide in the desert-steppe zone. You will be staying with Nomad families in separate gers.

These exposure trips for AEPF participants have been developed by Ger to Ger in cooperation with their co-organisers of the AEPF Open Space workshop “Transforming Tourism”.

You will find further details on the Ger to Ger website:

Contact and booking: This email address is being protected from spambots. You need JavaScript enabled to view it.


- A visa is needed to enter to Mongolia for people from most countries. The visa fee will be waived by the Mongolian Government for all official participants
(see; list of AEPF11 participants must be provided to MFA 30 days before the event; A visa on arrival is possible for those registered participants without consular or embassy of Mongolia in their countries.

- a unified website ( has all information provided on ASEM and related events, including the AEPF, with visa information links provided in the website. These include information about visa application procedure and contacts of all Mongolian Embassies abroad.

In addition, delegates requiring a visa before entry will need an invitation letter from the AEPF Secretariat/NOC; please contact the secretariat at This email address is being protected from spambots. You need JavaScript enabled to view it.

Please contact the secretariat if you have any questions.

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